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Signing in Using Google SSO

Purpose

Signing into the platform can be achieved several ways. The system also offers a Google single sign on option, that when configured will allow for signing in without having to input the credentials each time.

Please Note: To configure this option, a user with administrative permissions must create the new account /user using the matching Gmail account that will be set up by the user to authenticate successfully.

Sign in with Google Option

Administrative Google SSO Set Up For New User

1. Click on the Administration tab, located in the top navigation menu.

Administration Tab

2. The system should automatically display the Users sub-tab by default. If it doesn’t, click on it.

Users Sub-tab

3. Click on the Create User button, located in the upper right-hand side of the screen.

Create User Button

4. Once clicked, the Create User pop-up box will appear. Enter the following information into the fields below:

  • Username: Type in any username for the new user account
  • Email Address: Use the official Gmail email address for the new user
  • Mobile Phone Number: [Leave This Field Empty]
  • Create an Activated Account: By default the system will have the checkbox unchecked. Leave this checkbox as is.
Create User Pop-up Box

5. When completed, click on the Ok button, located in the bottom right-hand corner of the Create User pop-up box to save the changes.

Ok Button to Close Create User Pop-up Box

Once the new user has been added, the user will appear under the Users sub-tab in the platform. At this point, the Gmail user will receive an email to configure their account. Once the new user has activated the account, the word (Inactive) will disappear from the entry.

New User Added

Administrative Google SSO Set Up For New Client

1. Click on the 3 vertical dots next to the Organization/Client this new client should be nested under in the navigation tree. Once clicked, a menu will appear.

3 Vertical Dots in Navigation Tree

2. In the menu, click on the [Add Object] option and a sub-menu will display. Once displaying, choose the [Add New Client] option that appears in the sub-menu.

Add New Client Sub-menu Option

3. Once clicked, the Add New Client pop-up box will appear with options to input:

  • Name: Enter the name of the new client
  • Email Address: Use the official Gmail email address for the new user
  • Mobile Phone Number: [Leave This Field Empty]
  • Create an Activated Account: By default the system will have the checkbox unchecked. Leave this checkbox as is.
Add New Client Pop-up Box

4. When completed, click on the Ok button, located in the bottom right-hand corner of the Create User pop-up box to save the changes.

Ok Button to Close Add New Client Pop-up Box

Once the new client has been added, the client will appear in the navigation tree under the Organization/Client that was chosen when the new client was created. At this point, the Gmail user will receive an email to configure their account. Once the account has been activated the red dot that appears to the right of the client’s name will become a blue color instead.

Client Created

Initial Configuration – Gmail SSO for New Clients & New Users

Although the steps of setting up a new client vs a new user are different, the Gmail account SSO login process is identical regardless of the set up procedure.

1. If not already logged into the Gmail account added, do so now.

Please Note: This Gmail account must be the email used during the new account/user creation to authenticate successfully.

Log into Gmail Account

2. Once the administrative user has configured the new user/client, the Gmail user will receive an activation email from the Aparavi platform.

Email From Aparavi System

3. Click on the Activate Account button, located in the middle of the email that was received by the Gmail account.

Activate Account Button

4. Once clicked, a new browser window will open, displaying the Aparavi login webpage.

Aparavi Login Webpage

5. Without changing any of the other fields on the webpage, click on the [Sign in with Google] button.

Sign in with Google Button

At this point the Master SaaS Agreement and the End User License Agreement will need to be accepted. Once they both are, the user will be logged into their account.

Master SaaS Agreement
End User License Agreement
New User Logged into Aparavi Account

Subsequent Gmail SSO Logins

1. If not already logged into the Gmail account added, do so now.

Please Note: This Gmail account must be the same email used during the new account/user creation to authenticate successfully.

Log into Gmail Account

2. Visit the Aparavi Website login webpage.

Aparavi Login Webpage

3. Without changing any of the other fields on the webpage, click on the [Sign in with Google] button.

Sign in with Google Button

After the button is clicked, the system should automatically sign the user into the account.

User Logged into Aparavi Account
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